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Do the variety of conferences and duties it’s important to juggle each week really feel overwhelming? When your week forward is stuffed with conferences, emails to answer, and content material to evaluation, it may be laborious to know the very best place to focus first and easy methods to prioritize your time. Now there’s a sensible and simple technique to plan and prioritize your time – simply head to Microsoft Copilot in Groups. On this weblog submit, we are going to present you ways you need to use Copilot in Groups to get a weekly overview of your upcoming conferences and occasions and the way you need to use easy follow-up prompts to optimize and plan any week.
Get an outline of your conferences for the week
Due to Copilot in Groups, you have got a fast and simple technique to perceive how greatest to spend your time earlier than your week begins. So long as you have got a Copilot for Microsoft 365 license, simply open Copilot out of your Groups chat pane and sort out* the immediate: “What do I’ve developing this week?”
Copilot will search your calendar to show an inventory of all of your scheduled conferences, together with their date, time, and attendees. You possibly can even ask Copilot to let you know what you have got developing tomorrow and even subsequent month.
Set up your schedule
Proceed your dialog with Copilot and construct in your authentic immediate to begin to perceive how your time will probably be spent so you’ll be able to higher put together for the week. Give Copilot a follow-up immediate like: “Set up my conferences into 5 classes with percentages so I can perceive how I’m planning to spend my time this week.” In doing so, Copilot will use the conferences it pulled out of your calendar for the week and manage them into classes akin to: 1:1 conferences, staff conferences, private time, different, and so forth. As an alternative of what you’d see from your schedule on the Groups calendar, Copilot will output a extra sturdy weekly overview, even offering a gathering participant listing – one thing you would want to click on into every assembly in your calendar for. This output will even present you precisely the place you want to make investments essentially the most time in for that week. For instance, if 40% of your conferences are 1-on-1s, then you understand to spend about half of your time making ready for every of these particular person conferences.
To make this data extra helpful and shareable, you may also use extra prompts to have Copilot generate a desk, chart, and so on. from the numbers it supplied.
Prioritize your preparation time
Now, you will get a whole thought on your week forward in seconds somewhat than spending hours opening assembly invitations and going forwards and backwards between your calendar and prep paperwork. In doing so, you’ll be able to spend time specializing in making ready on your conferences vs. determining what every assembly is about. It’s a good way to start out any work week and assist construct a behavior of prioritization and preparation that’s made attainable with the ability of Copilot in Groups.
Extra assets
For extra examples of prompts that Copilot can assist you with, try Copilot Lab. Filter by M365 app – Groups – to be taught what prompts to make use of for conferences, in chats, and get suggestions for higher optimized prompts in Groups and past!
What’s coming subsequent
Copilot in Groups is continually evolving and bettering because of your enter and suggestions. Keep tuned for extra recommendations on easy methods to work with Copilot to plan for any week and earlier than you understand it you’ll be prompting like a professional! If you happen to’re already utilizing Copilot in Groups, share your favourite prompts within the feedback for the prospect to get featured in a future “Immediate Like a Professional” weblog.
*Whereas there are quite a lot of prompts you could have to jot down out your self, there are additionally pre-built prompts that will probably be advisable so that you can use with Copilot. Utilizing pre-built prompts permits Copilot to offer a high-quality response and is a superb basis for extra prompts you could need to ask in your personal phrases.
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